Requests have been made to modify the Speakers Bureau for making Fermi talks public. The modifications requested are different from the July 2012 discussions and do not take into account some of the concerns expressed at that time. All the relevant emails are listed below.
Recent Emails requesting Speaker Bureau modifications to facilitate making Fermi talks public:
RICHARD:
So I imagine the following:
* put an option on the current SB author talk page asking it to make the talk public
* have the author specify a PDF file with the talk (and maybe a description; see later)
* have the SB system create a confluence page similar to the current one for each talk, but automatically attach the PDF file
* make the page writeable only by the SB confluence account
* have an index page made by the SB system of the public talks, but not subject that page to authentication to see
LUCA:
i) would the SB query prompt a file browser so that people can update the final version of the talk? not ideal as this is likely a duplicate of a talk already existing on confluence or a different one, which we don't really want
ii) would it be a field where people can paste a URL from the conference website? not ideal, as not all talks are made public in conferences ing
iii) would the SB itself host the PDF file - in that case we would not need confluence
iv) would it mean peaking the final version of the talk from the private collaboration confluence space?
I agree we don't need a different page per talk, and any description could fit in a 'note' field on the SB database; for example, we certainly want a field that specifies the associated paper (which might require the speakers to be able to update this field after the paper is published).
Thinking about option iv), this is probably the cleanest way to proceed:
a) speakers upload their final/public version of a talk on the private confluence page where we track versions and comments
b) speakers click the 'publish' button on the SB talk page
c) the SB prompts the speakers with a message requesting confirmation that the last PDF attached on the confluence page is the one to be exported
d) after confirmation from the speaker, the SB will copy the last PDF attached on confluence to a public page, be it confluence or SB, and copy the link to that file to the 'public link' field of the talk SB entry
e) the SB gives an index page listing all talks with a non-NULL 'public link' field, which can be linked from the stanford collaboration database
RICHARD:
One question, perhaps more to Tony - is it possible to automatically access the attachments on the talk confluence page? I recall it was too hard to auto attach any, but can you query what's there? In that case we could take the latest pdf file version.
Otherwise we'd need to ask the author to supply a fresh version via an upload dialogue.
So we imagine a button on each SB talk page that says "make this public"
which might ask for the paper reference (if one exists). Up to you, but it could then upload the pdf to a web accessible directory and then present a table of those urls (and presumably the talk title, author, meeting presented at etc). They would not be password protected to see.
So, two bits of work - modify the talk page to add the make public button (and upload the pdf file) and an index page that lists the public talks providing the urls.
RICHARD:
Would it be possible to identify the most recent upload and assume it is the last version of the talk? I suppose one could present it to the author to verify that it is, else ask them to upload the latest?
Emails from July 2012 discussion on Fermi public talk request:
On 7/19/12 10:42 AM, "Steve Ritz" <sritz@ucsc.edu> wrote:
Dear SB,
Some conferences, e.g., Gamma2012, still don't post online the
talks and posters, and in many cases it's difficult to find all
the results specific to an experiment. As we put a lot of work
into these public presentations, and we want people to see them,
I wonder if we could upgrade the SB site to enable putting on a
public page the final versions of the presentations. There
would be an action button that would make the file available,
listed under the conference with a short description or title.
We had discussed something like this a long time ago, but I
don't think we succeeded -- or at least I can't find it.
I consulted with Luca, who is in agreement. What do you think?
Best regards,
Steve
On Jul 19, 2012, at 1:42 PM, Dubois, Richard wrote:
Hi Steve
So the basic idea would be that a conference page and related
confluence pages be readable by anyone. And I guess a front page
that lists all the conference pages (presumably via a database
query. Karen/Tony will have to comment on how hard it is to embed
a public page in the system. The confluence part is easy, I
presume - just put it in the public Fermi confluence space.
Richard
On Jul 20, 2012, at 9:19 AM, Peter Michelson wrote:
Hi Richard and Steve,
I agree that making the final presentation given at Conferences
public is a good idea; but we need to be sure it is only the final
presentation that is public, so I am a little bit concerned about
making the Confluence pages public.
An alternative might be to have Giovanna Senatore take the final
Conference presentations and make a public page that mirrors what
we do for LAT publications.
Regards,
Peter
On 7/22/12 4:08 AM, Charles, Eric wrote:
Dear All,
Yes, I think that would be the way to go. Probably that would
involved adding some button to the SB system to "finalize" a talk,
and maybe a email reminder to the speaker to upload the "as given"
version after the talk has passed.
On Jul 22, 2012, at 10:55 AM, Julie McEnery wrote:
We might need to be aware of press plans or Nature/Science embargoes
for some presentations.
I don't think that this need be a big deal -- we can just have a
comment in the SB system to remind people not to "finalize" a talk
if the material is intended for publication in Science or Nature, or
is the topic of an upcoming press conference.
Regards,
Julie
On 7/23/12 2:25 AM, "Peter Michelson" <peterm@stanford.edu> wrote:
If the talk is the subject of a press release, we could hold off
posting it until after the press embargo. There won't be that many
occasions when we would do that.
Regards,
Peter
On Jul 24, 2012, at 2:27 PM, Dubois, Richard wrote:
I'd suggest the following:
The system sends email to each speaker after their talk. We could cc
Giovanna on that mail and ask the speaker if a public version is desired.
This would entail only changing the text of the SB email and adding the cc.
Sound ok?
On 7/23/12 at 4:49 PM, "Peter Michelson" <peterm@stanford.edu> wrote:
Sounds good to me.
Peter