SC15 Art and Display Engagement Discussion — 7/10/2015 Neal and Patrick Goranson (A&D)
Background for discussion with Patrick — SC Area layout/rental from 7/2 SLAC/SU SC15 meeting:
• Get information regarding presentation requirements/preference from content providers.
• Stanford will work with their research groups.
• SLAC will work with KIPAC, LSST and Biosciences.
• Data due to the committee by end of July/early August. People are on leave.
• Neal will setup a meeting/conference call with Art and Display for mid August to discuss layout/cost.
• Booth should include
• an area for casual discussion (small tables,chairs)
• small corner for booth network setup (Dell or not)
• display area based on requirements for presenters.
• We wish to keep it simple.
How do we start the discussion for concepts/designs with A&D?
— Start with a conference call.
— No need for money just yet, but an idea of budget would be helpful to make sure they don’t over design.
— Be prepared to discuss our objectives for what we want to convey.
— workstations?
— demos?
— Provide sketches if we like.
— By mid August is fine.
— Dialed in by mid September would be awesome — build in October
Logistics:
— A&D can handle rentals and shipping.
— They can coordinate the shipping (already have a few semi tractor trailer loads going to SC15) — Freight/shipping, installation and dismantling contracted to another company they work with frequently.
— A&D will be on site at SC15 to supervise.
— Cheaper for us to bill shipper/install/dismantle company directly.
— There will be a markup if billed through A&D.
— Providing Credit Card number would be easiest.
A&D will provide estimates when we have finalized design.
Freeman provides electrical and networking, piping for SC.
Check site calendar for ordering deadlines like network/electrical. (Link added to SC15 Confluence page
https://confluence.slac.stanford.edu/display/SCP/SC15)