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Citations

will be handled using BiBTeX, hence  BibTeX, hence it needs some additional steps. In the LaTeX document you refer to the article book, etc.with

Code Block

 \cite{Aaltonen:2011rt}

however in the central bibliography file (common for everyone} you have to add a piece giving all the information for your document

Code Block

 @article{Aaltonen:2011rt,
      author         = "Aaltonen, T. and others",
      title          = "{Search for Standard Model Higgs Boson Production in
                        Association with a $W$ Boson Using a Matrix Element
                        Technique at CDF in $p\bar{p}$ Collisions at $\sqrt{s} =
                        1.96$ TeV}",
      collaboration  = "CDF Collaboration",
      journal        = "Phys.Rev.",
      volume         = "D85",
      pages          = "072001",
      year           = "2012",
      eprint         = "1112.4358",
      archivePrefix  = "arXiv",
      primaryClass   = "hep-ex",
      reportNumber   = "FERMILAB-PUB-11-664-E",
      SLACcitation   = "%%CITATION = ARXIV:1112.4358;%%",
}

BibTeX will the generated the references centrally for the entire document. For the DBD, just send the information to the references maestro who'll insert it into the central database and the just refer to it with \cite. Everything else will be taken care of by the build script.
Spires/Inspire has already an automatic tool to generate BibTeX entries.