Present: Stepan, FX, Tim, Takashi, John. Matt had a conflict, but noted his approval of the working groups and the new members.

Please send corrections/additions to the whole email list.

1. News
Stepan will talk to Rolf and Bob next week to try to firm up our plans for submitting a proposal.
Such issues as will the labs want an early review, timeline, and progress in setting up a joint DOE/JLAB review will be discussed.

2. Working Groups
The list attached above was approved. John, on behalf of the HPS EC, will invite the new group leaders and deputies to formally accept leadership of the sub-groups.

3. New members.
We unanimously approved the applications of Raphael Dupre and Chris Cuevas. Stepan noted that it is a departure from CLAS practice to have the engineers in the experiment collaboration, but endorsed the application and thought it appropriate for HPS.

John will ask the other engineers Chris mentioned (Ben Raydo, Scott Kaneta, and Nicholas Nganga) to request collaboration membership. Hopefully, they do so soon, after which the EC will be asked to approve them by email.

Once we've heard from everyone, we'll give the collaboration 30 days notice of an upcoming email election, provide the statements from each candidate, conduct that election, and add the approved new members to our ranks.

4. Outline.
Stepan has slightly modified the outline for the proposal. To help move things along, we decided to name single chapter editors. Stepan will ask the new chapter editors to prepare more detailed outlines of their chapters for review and discussion at upcoming Tuesday meetings.

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