Present: FX, Raphael, Stepan, Maurik, Tim, Takashi, John

1. Proposal for HPS shift schedule for Fall 2015 and Spring 2016

Stepan updated our expectations for Fall 2015 and Spring 2016. Arne is seeing lots of CEBAF commissioning time being required this fall, and priority given to 12 GeV operations in Halls A and D. HPS is an unhappy fourth. In addition, the 12 GeV project is talking about 2 shifts per day during the week. This doesn't leave us much running time for the fall, but it's still worth taking if we have some assurances that it will materialize.

We will try to get updated information for the Collaboration Meeting, and assess there whether it will be worth our while to run weekends only in the Fall. For now, we should assume that Fall shifts are only on weekends.

We are urged to consider running in the Spring 2016 by Volker. Of course, we already are, but we will make it a point to push this case with JLAB. The spokespeople will send the appropriate note to JLAB management.

2.   Sub-System Expert Shift Proposal

After some vigorous and perhaps incomplete discussion, we decided to leave unchanged the present sub-system expert shift policy.  All experts were called on extensively for the Spring run, and we are not yet a smooth-running experiment, so all experts are needed.

3. Days, Nights, and Weekends Proposal

As mentioned above, we are tentatively considering weekend running only for Fall shifts in 2015. We'll hope to resolve our plans at Paris after collaboration wide discussion.

4. Subsystem work needed for fall run

EC agreed that each subsystem be asked to present its plans for fixes/upgrades at Paris, including items, costs, manpower needed, and schedule. They will be asked to keep the EC in the loop before Paris so we can start to address manpower and budget issues that arise.

5. Guidance on what plots to show and what message to give re the 2015 Engineering Run.

EC agreed with Stepan's concern that viewer's may misinterpret the recent reach plots  and detector performance plots shown to JLAB management. We agreed that there are enough uncertainties about the reach that we should not issue new plots until such plots are justified --not anytime soon. John will draft a set of guidelines for HPS speakers who will address the Engineering run in talks over the next couple of months. EC will edit and omment, then we'll send to HPS and the PPC.

Respectfully,

John
EC Chair

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