This page describes what opportunities and resources we have for attaining a student and being a mentor. (Created by Sander Breur, last updated: 1/10/2024)
Note: before committing, please read what the specific opportunity entails, if you decide you would like to get the student/become a mentor then before committing get approval from your department head and inform both Ryan Herbst (as our ID director) and Sander Breur (as DEI coordinator).
https://docs.google.com/spreadsheets/d/1G8c7SWSjUyTb1BTX-s6WGl2Qw1H3NUgnqLov8pZK_aw/edit?pli=1#gid=0
(undergraduate, summer intern, DOE pays the bill)
Every year we get about 80 undergraduate students through these DOE funded programs. Students have to apply directly to the DOE, the program then is hosted and organized by Freeman, Hillary <hillary@slac.stanford.edu>. The students would be on-site for between 8 to 10 weeks over the summer months, we assume two hours a day for pure mentoring, 50% of this should be covered by one of your projects, the other 50% will be covered by ID overhead. The students need a place to work
From: Freeman, Hillary <hillary@slac.stanford.edu> A picture containing text Description automatically generated Greetings Potential 2024 Intern Mentors! “Thank you” seems like too light a phrase for your life changing contributions to the interns you mentored in the past. The thanks they have expressed to me, for each one of you, in our 1:1 exit interviews was heart felt and affirming of the power of mentorship. We all appreciate how you contribute to the future of scientific researchers, one intern at a time. For those first time intern mentors, welcome! We are excited for you to experience the same joy. The Summer 2024 Internship season will be upon us in no time! We hope you will consider being an intern mentor this summer. The purpose of this email is to inform you of some important dates and to start collecting your project proposals for our 2024 summer internships. Our goal for the summer of 2024 is to host SULI, CCI, VFP, STEM Core and ORISE students on-site with an option of being hybrid (or virtual on a case by case review). Some good news! We requested additional funding from DOE for the WDTS program so we will be able to have a cohort in 2023 larger than ever before! We believe we can support: 63 SULI interns 15 CCI interns 7 VFP Faculty 7 VFP Students We anticipate WDTS programs will be 9 weeks this summer, with the first week being remote. Here are some important dates to note on your calendar: SULI, CCI, VFP students on-site: Virtual first week: June – 17-21, 2023 In-person START date: June 24, 2023 In-person END date: August 16 VFP Faculty have more flexible start and end dates. Similarly, the STAR and STEM Core Interns as well as ORISE interns also have more flexible start and end dates. More to follow on the STAR, STEM Core and ORISE programs. You will be contacted separately for LCLS and SAGE projects. What we need from you: please submit your project proposals via this Survey. The deadline to submit is Friday, January 19, 2024 at 6 pm PT. Feel free to reach out if you have any questions. We appreciate your participation! If you know someone at SLAC who is not on the 2023 mentor listserve who might be interested in being an intern mentor for the summer, please share this email with them. Thank you, Hillary Hillary Freeman | pronouns: she/her STEM Education Program Cell: 650-400-1106 |
(undergraduate, summer intern, LCLS pays the bill)
Every year the 'LCLS Summer Internship Program' is coordinated by Fry, Alan R. <alanfry@slac.stanford.edu> and has the goal to have 25 undergraduate summer interns working on site at SLAC. These projects have to be LCLS focused. The students would be on-site for between 8 to 10 weeks over the summer months, we assume two hours a day for pure mentoring, 50% of this should be covered by one of your projects, the other 50% will be covered by ID overhead. The students need a place to work
From: Fry, Alan R. <alanfry@slac.stanford.edu> Dear friends of the LCLS Summer Internship Program, Welcome to the kickoff of the 13th year of the LCLS Summer Internship Program! This summer we will provide opportunities for ~25 fresh-faced, absurdly-enthusiastic, undergraduate students. In addition to providing stimulating, real-world research experience to the students, there are many direct benefits to LCLS and SLAC:
NEW for 2024: for the first time, we will be offering housing for the interns on campus at Stanford! This is a great opportunity for students to have a more enriching and engaging experience during their summer internship, as well as reducing the burden and stress of finding affordable housing in area. The compromise, however, is that the higher cost per intern will reduce the total number of interns that we will be able to support, and the start and end dates for the program will be more restricted to align with the availability of housing at Stanford. We will also be switching to an all in-person, on-site program this year. Additional details will be posted on the internship website. To sign up as a mentor, fill out the following online form no later than February 9, 2024: https://bit.ly/LCLS-Mentors-2024 Once your project is approved, we will provide access to a list of pre-screened intern resumes and ask you to select a few top candidates for your project. If you have already identified possible candidates, indicate this in the mentor form. Final assignments will be made by the Program Director with the goal of accommodating mentors' and candidates’ preferences to the greatest extent possible. For people new to the program, here are a few details, and please visit the program website for more information. This site also has the links to apply for the position if you know of candidates who are interested in the program. https://lcls.slac.stanford.edu/internships
Thanks in advance for your participation, and please share this email with your SLAC colleagues; anyone at SLAC can be a mentor as long as the internship project is relevant to the LCLS program. Get in touch with me if you have any questions. Best regards, Alan Fry Director, LCLS Summer Internship Program |
Here are a few things to note about the intern hire process for now.
Please make sure to disposition the candidates (hiring manager job aid attached).
Once you identify a finalist you can send me an email with the following information:
Intern Name:
Start date:
End date:
Hours per week:
Work Agreement: onsite/hybrid/remote?
Mentor name:
Admin supervisor (timecard approver):
Department admin:
Above you can find the intern hire process flowchart, assuming you want to direct hire an intern.
For planning purposes, the document above describes what hourly wage is appropriate for which direct hire student. As a rough guidance 100% overhead is added within instrumentation. For more precise numbers talk to your financial analyst.
Greetings Esteemed Mentors, We all need a little good news right now, eh? I am happy to deliver some! There is a new internship program available to SLAC employees that has no cost to the mentor! About the program: The National Nuclear Security Administration Minority Serving Institutions Internship Program (NNSA-MSIIP) provides paid opportunities for undergraduate and graduate students at Minority Serving Institutions (MSIs) pursuing degrees in critical science, engineering, technology, mathematics, and other disciplines that complement current and future missions of the NNSA. The applicable fields of study* are:
Length of internship: summer 2024 (12 weeks) or summer 2024 through summer 2025 (1 year) Benefits: There is a stipend, commuting supplement, housing supplement (if residence is 50+ miles), inbound/outbound travel (if residence is 50+ miles). Additional eligibility factors can be found here. All potential interns have already applied through Zintellect. As a potential mentor, what do I have to do to get started? The attached document provides excellent information on exactly how to proceed, but here is an overview:
If this is your first time using Zintellect, request access by completing the registration Form. In the registration form, select:
Please pass this email on to any SLAC employee that you think would be interested in a MSIIP intern! Please also let me know if you are interested. I am here to help out! Cheers, Hillary Hillary Freeman | pronouns: she/her STEM Education Program Manager SLAC National Accelerator Laboratory M: 650-400-1106 |
Greetings Team Stanford CS/SLAC internship partners, As promised, this email carputers our discussions about the Stanford CS/SLAC internship preliminary meeting. Date: November 27, 2023 Time: 1-2pm Attendees: Breauna, Omar, Yee, Hillary Next meeting: January 17, 2:30-3:30 (all calendars look clear) Program:
Action Items:
Notes: How do we measure success of Stanford CS/SLAC Internship program?
Yee’s focus: HPCs for SLAC projects in LCLS< CryoEM, Exploratory or specific. Looks for enthusiasm and ability to learn. Omar’s focus: Infrastructure, hardware experiment systems support, provisioning, admin, systems admin, networking, optimization, automation, integration, inventory Ernest’s focus: accelerator controls support (sw, hw, and EE support for ED and AD) Please let me know if I have left anything out! I have copied Erin Coley (HR) and Lisa Bonetti to get their input on the outlined process from an HR and funding perspective. |
Dear Larry, |
Twice a year grad students from other universities can apply for a year-long scholarship paid for by the DOE to work at one of our national lab. A total of 60 students a year are chosen.
https://science.osti.gov/wdts/scgsr
https://science.osti.gov/wdts/scgsr/Key-Dates
GIRA grad fellowship on technology in HEP
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Dear Potential Manager, I hope this email finds you well. We have an additional partially funded Intern program we would like to share with you and invite you to participate in: our Youth Opportunity Program (YOP). The SLAC Youth Opportunity Program is a ten-week internship program designed to give local entry-level students from low-income backgrounds exposure to the workplace while allowing them the opportunity to enhance their job skills . These youth seek internship opportunities that will provide them with enriching experiences and opportunities to build their resume. SLAC partners with non-profit organizations such as Students Rising Above and the Peninsula College Fund to identify applicants that meet the eligibility criteria. Applications are filtered through these organizations and sent to the hiring managers for review and final selection. Our hope is that you may be interested in hiring and mentoring a student from the YOP program. We strive to embrace diversity and inclusion at SLAC and participating in our Youth Opportunity Program gives you the opportunity to do so. If you are interested in participating please fill out the Interest Form. Here is how it works:
If you are interested in hiring an intern, please fill out the Interest Form. Feel free to reach out if you have any questions. Thank you for your consideration and we look forward to hearing from you. Thank you, Rebecca |