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Each project will have a sub-folder in the TID-ID folder in smart sheets. In this folder will be 5 files:

  • Project Name Budget
  • Project Name Schedule
  • Project Name Tracking
  • Project Name Risk Registry
  • Project Name PM Scoring

The Budget, Schedule and Tracking file will be used to plan and track the progress of the project. The Risk Registry and PM Scoring files are part of the Conduct Of Project Management process. The use of these files can be found here in the COPM document. All five of these files need to be created and maintained as part of your role as project manager.

The sequence of events which need to be executed when setting up a project are:

  1. Have Samantha or Ryan create you a new project. Email them the project name and information about which program this project is part of, the name of the PM, TL, and PE.
  2. Edit the Budget file adding a line for each M&S item as well as each project task. See the information below about the use of each column.
  3. Run the Project Update Script which will align the schedule file to the budget file and setup all of the appropriate links.
  4. Edit the Schedule file setting up the dates and duration of each task, assigning a resource.
  5. Re-baseline the project, which will align the baseline dates to what you have entered in the schedule file.

Descriptions of File Structures




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