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Getting a user census and asking for updates is useful to be able to do random tallies of users during the course of a year. The official data call for sending to the DOE happens in November every year for the previous FY.
Update the proposal site for internal use: https://slac.sharepoint.com/sites/facet/facet_public/newnav/Pages/Proposals.aspx
Experiments that are invited should be marked on the website:
https://facet-ii.slac.stanford.edu/proposals/accepted-proposals
And added to the list on the shift report site.
https://aosd.slac.stanford.edu/facet-shift-report/admin/index/
http://ad-ops.slac.stanford.edu/facet-shift-report/admin/index/
For admin stuff (like adding experiments), the username is "report_admin", and the password is "mandelbr0t"./password info is in V:\TF\Facet II\User Administration\Shift Summary\admin_info.txt
Start the safety review and track the safety review progress on the sharepoint site: https://slac.sharepoint.com/sites/facet/facet_public/newnav/Pages/Proposals.aspx
Safety Review
Overall process is a released document here:
Part of the safety review is with Radiation Physics. RP must review and approve all beamline installations. There is a line item in the BAS about having all the experiments approved by RP. The signer is responsible to ensure this remains the case throughout the operation of the beam so if there is a change during an active BAS, that change must be approved prior to being installed to keep the BAS valid.
Past RP memos are located here:
V:\TF\Facet II\Experiment Safety Reviews\Memos to Radiation Physics
Safety reviews also include the TF safety review committee. Material and notes of approval are stored on the V drive here:
V:\TF\Facet II\Experiment Safety Reviews
And are tracked here:
https://slac.sharepoint.com/sites/facet/facet_public/newnav/Pages/Proposals.aspx
Performance Reports
The DOE will ask for quarterly reports on how beamtime is spent.
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Experimenters log beam time through this shift report form maintained by Matt Gibbs:
https://aosd.slac.stanford.edu/facet-shift-report/index/ (non-admin link)
https://aosd.slac.stanford.edu/facet-shift-report/admin/index/ (admin link)http://ad-ops.slac.stanford.edu/facet-shift-report/index/ (non-admin link)
http://ad-ops.slac.stanford.edu/facet-shift-report/admin/index/ (admin link)
For admin stuff (like hiding/deleting existing shift reports), the username is "report_admin", and the password is "mandelbr0t"info is in 'V:\TF\Facet II\User Administration\Shift Summary\admin_info.txt'.
When an experiment gets invited for beamtime, ensure that they are added to the experiment list!
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