Greetings Team Stanford CS/SLAC internship partners,
As promised, this email carputers our discussions about the Stanford CS/SLAC internship preliminary meeting.
Date: November 27, 2023 Time: 1-2pm Attendees: Breauna, Omar, Yee, Hillary Next meeting: January 17, 2:30-3:30 (all calendars look clear)
Program: - The Stanford CS/SLAC Internship program will be exclusive to students enrolled full time at Stanford who are majoring in computer science. Students must be at least 18 years old, and we would prefer a cumulative GPA of 3.0.
- Before Ademeo left, we were assured (possibly through his interactions with Lisa Bonetti who delegated this project to him) that department funding to pay these interns is available.
- The win-win is that SLAC receives a hand selected talent pool to work on current projects during the academic year while Stanford students gain expertise and experience at a world class lab with world class scientists and engineers.
- The focus will be on underrepresented Stanford CS students, freshman through seniors.
- Mentor training to support the mentoring process
- We plan to PILOT the program during the spring quarter, 2024, with 3 interns.
Action Items: - Breauna will create an application for students to complete. The application will be similar to what Stanford uses for summer internship programs. We will review the application at our next meeting to ensure that all information required is being collected.
- Breauna will inform us of the process faculty will use to select candidates that SLAC volunteer mentors can peruse before selecting 2 to interview, for each opening.
- Hillary and Rebecca will create a smartsheet survey to be completed by volunteer mentors where they describe their project and the prerequisites - to be reviewed at our next meeting
- Rebecca will set up and document the HR mandated processes needed to make this internship program viable (site access, badging, SLAC ID numbers, etc.) - to be reviewed at our next meeting
- Yee, Omar and Ernest will mull over what projects would best benefit from an intern.
Notes: How do we measure success of Stanford CS/SLAC Internship program? - Grad school applications
- Ability to move the SLAC project forward (technically and collaboratively)
- Job conversion
- Exit surveys
Yee’s focus: HPCs for SLAC projects in LCLS< CryoEM, Exploratory or specific. Looks for enthusiasm and ability to learn. Omar’s focus: Infrastructure, hardware experiment systems support, provisioning, admin, systems admin, networking, optimization, automation, integration, inventory Ernest’s focus: accelerator controls support (sw, hw, and EE support for ED and AD)
Please let me know if I have left anything out! I have copied Erin Coley (HR) and Lisa Bonetti to get their input on the outlined process from an HR and funding perspective. | 